How do I fill out the poster printing submission form?

Poster Submission Form Instructions

The Poster Request form is available at: http://www.mtu.edu/it/services/printing/poster-submission/.

If you have questions or need assistance in filling out the form, contact IT Help at it -help@mtu.edu.

Requestor Information

  • Name of Group or Team: This field is especially important for senior design and enterprise groups, but must be filled out for all posters. This is the way your poster will be labeled and tracked through the printing process. It can be the name of a research project, department, or class. For individuals, use your Michigan Tech ISO user name.
  • Email Address: This must be a valid Michigan Tech email address; this is how we will contact you throughout the poster printing process. When the poster submission is completed, you will receive an automated confirmation email.
  • Account Number: Any Michigan Tech account index can be used, except those disallowed by Accounting Services, i.e., those beginning with E2, E4 and E5. Please do not enter credit card numbers. You can also enter the word "cash." In this case, a deposit form will be printed along with your poster. This form must be taken to the Michigan Tech Cashier's Office, and the amount paid there.

Printing Requirements

  • Number of Copies:  This value is set to 1 by default but can be changed if you need more than one copy. This value is only for duplicate prints. If you have different poster files, or need different sized prints, you will need to submit each poster separately.
  • Date Needed By: The proper format is: MM/DD/YYYY. During a normal week, please submit your request at least three (3) full business days prior to your desired deadline.
  • Time Needed By: The poster submission form will not accept a request (date and time) that is sooner than 72 hours.
    • If you need an emergency print job (sooner than 48 hours), enter a Comment in the appropriate field at the bottom of the form and we will do our best to accommodate you. During the poster presentation expos for Senior Design and Enterprise, we typically receive more than a dozen poster requests in one day. During these periods, it is not likely that we will be able to accommodate emergency requests. If you have questions about poster printing lead times, you can email us at it -help@mtu.edu or call us at 906-487-1111.
  • Pickup Location: Please select your referred pickup location from the drop down box. When your poster is printed it will be delivered to the Support office you select, and you will be notified it is ready.
    • If you have a hard time getting to our Support offices for any reason, we can deliver your poster to an alternate on-campus location. Someone needs to be available to take delivery of the poster.
    • If you require direct delivery, let us know in the Comment box (below).
  • Paper Type: Two types of paper are available; heavyweight coated and semi -gloss photo. Semi-gloss paper is about 50% more expensive (average poster cost of $23 versus $16, when printing on heavyweight paper).
  • Width of the Poster: the paper roll is 42" wide, so one of your two poster dimensions must be 42" or less. Also note that the printer will cut off about 1" on each side, so your poster design should allow for this. The default values are set to 48" x 36", which is the standard size for most senior design posters.
    • When printing small posters, there will be extra paper along one or two sides. Cutting the poster to size is the responsibility of the requester. We will be happy to advise you on poster sizing methods, but will not cut them for you.
    • The purpose of this field is to assist in estimating your final cost. If this field conflicts with the size set in your poster file, we will usually print to the dimensions specified there (with the exception of a PDF, which can be printed at variable sizes).
  • Height of the Poster: the paper roll is 42" wide, so one of your two poster dimensions must be 42" or less. Also note that the printer will cut off about 1" on each side, so your poster design should allow for this. The default values are set to 48" x 36", which is the standard size for most senior design posters.
    • When printing small posters, there will be extra paper along one or two sides. Cutting the poster to size is the responsibility of the requester. We will be happy to advise you on poster sizing methods, but will not cut them for you.
    • The purpose of this field is to assist in estimating your final cost. If this field conflicts with the size set in your poster file, we will usually print to the dimensions specified there (with the exception of a PDF, which can be printed at variable sizes).

File Information

  • Poster File: This is a standard file upload box, allowing you to browse to your poster file and select it. The file size limit is 100 MB. If your poster file is bigger than this, you will need to bring a copy of the file on CD or USB drive to the nearest support office (118 MEEM or 207 Dilman).
    • The following file types can be printed:
      • Microsoft Office Files, i.e., PowerPoint, Word, Publisher, etc. Note: Microsoft PowerPoint poster files must not exceed 55” in their longest dimension.
      • Portable Document File (.pdf). We cannot print image files directly (e.g., jpg, gif, png). Saving these files as pdfs is a way to print an image file.
      • PLEASE NOTE: We strongly recommend you only use fonts that come standard with your operating system (Windows, Mac) to avoid font matching issues, resulting in a poster that might not look as you intended. If using other fonts, they will need to be either embedded into your document (this can be done if your file is a PDF) or converted to outlines (if you are creating your poster in an application like Adobe Illustrator). If you have any questions about this, please contact IT Help before submitting your poster.
    • Note that this file upload box is an area that sometimes causes problems. If you experience problems, please contact our Support Staff. Some common problems include:
      • Web page forbidden: you must be connected to the VPN if you are submitting from off campus.
      • Invalid octet stream: you must close any open copies of the file before attempting to submit it.
      • File size too large: submit a “dummy” file (e.g., blank PDF) and bring the file to your nearest support office.
  • Poster Source: This section tells us how you made the poster. If we have any problems printing your poster, the first thing we check is how it was made. Any conflict between the source file and the printer is usually related to the program the file was created in.
    • Application: Please select the program you used to create your poster. If you don’t see yours in the list, select other and add a Comment in the comment box at the bottom of the form to tell us which program you used.

Additional Details About This Request

  • I would like a poster tube for my poster: This should be checked if you would like us to provide a poster tube for transporting your poster. The tubes are 2" x 43". Requesting a poster tube will add $2.00 to the cost of your poster.
  • Comment: Please include any comments you have about your poster request in this box. For example, notifying us that you would like your submission expedited as much as possible (let us know when you would ideally like to receive the poster).

 

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